STRATEGIES FOR SMARTER
BUDGETS
Budgeting Strategies
Strategy 1: Line-Item Audits
Break down each monthly invoice by item – gloves, resin, lab fees, etc. You’ll start seeing where small overcharges sneak in.
Strategy 2: Benchmark Against Market Rates
Regularly compare your costs with peer and alliance pricing. If a vendor is charging more than similar practices pay, that’s your leverage point.
Strategy 3: Order Approval Thresholds
Set spending caps for each category (e.g. supplies, labs, equipment). Orders above those limits require a secondary approval.
Strategy 4: Forecast with Trends, Not Guessing
Use 6-12 months of spend history to build a forecast. Adjust for seasonal shifts or planned expansions. Forecasting helps protect against surprises.
Strategy 5: Consolidate Vendor Ordering
Scattered purchasing makes it harder to see patterns or negotiate effectively. Bring more orders under one roof, with one platform.
Strategy 6: Hold Buffer Budgets, Then Reallocate
Always keep a small contingency (e.g. 5-10 %) in your budget. At month’s end, reallocate leftover or overspent funds based on real results.
How PDA Helps You Manage Budgets
PDA doesn’t just help you find discounts, it becomes part of your budgeting toolkit.
Snapshot your historic overcharges
Our Savings Snapshot™ tool analyzes past invoices and shows exactly what you paid vs what you should have paid under PDA pricing.
Set actionable budget thresholds
Configure your spending boundaries for each category, and get alerts when you’re nearing them.
Unlock deep discounts behind the scenes
Your practice gains access to pricing usually reserved for large groups – without giving up control.
Order from all vendors in one place
Use our procurement platform for unified, transparent ordering across labs, supplies, equipment, and services.
Flexible membership, no long-term lock-ins
The platform is month-to-month. Use it, see the value, cancel anytime. The control stays with you.
